Real Estate Executive Assistant

About the role

Instant Assistance LLC is seeking a proactive Real Estate Executive Assistant to support real‑estate professionals with both administrative and marketing tasks. Working fully remotely, you will help streamline daily operations, manage listings, and ensure smooth communication across teams and vendors.

Key responsibilities

• Provide administrative support for daily business operations of real‑estate professionals.
• Manage and update MLS listings, property details, and related marketing information.
• Organize transaction documentation and track critical deadlines.
• Maintain CRM systems, client databases, and digital filing structures.
• Handle email correspondence, calendar scheduling, appointments, and follow‑ups.
• Coordinate with vendors and third parties to gather required information and documentation.
• Assist with listing preparation, client coordination, and other ad‑hoc administrative projects.

Required profile

• Previous experience supporting a real‑estate professional or team.
• Strong organizational and time‑management abilities with high attention to detail.
• Professional written and spoken English.
• Proactive, resourceful, and capable of juggling multiple priorities in a fast‑paced environment.

Required skills

• Experience with CRM systems.
• Familiarity with MLS platforms.
• Proficiency in Google Workspace or similar collaboration tools.

What we offer

• Fully remote work environment.
• Opportunity to work with a dynamic virtual‑assistant team.
• Professional growth in real‑estate support and marketing.