Administrative Assistant DTM/IM

About the role

The International Organization for Migration (IOM) is seeking an Administrative Assistant to support Information Management (IM) and Data Transfer Management (DTM) activities for the Venezuela earthquake response. The role provides essential administrative backing to ensure timely and organized implementation of emergency response tasks.

Key responsibilities

• Provide administrative support for IM and DTM activities, including document preparation, filing, and coordination with relevant units.
• Assist procurement and contracting processes for goods and services needed for IM and DTM, preparing supporting documents and following up with the Procurement Unit and service providers.
• Prepare, organize, and maintain administrative, financial, and project documentation such as forms, correspondence, attendance sheets, contact lists, and meeting notes.
• Support the organization of meetings, briefings, trainings, workshops, and field‑related activities, ensuring logistics and documentation are in place.
• Maintain records management systems and facilitate travel arrangements for staff involved in the response.

Required profile

• Ability to work in a fast‑paced emergency environment and handle multiple tasks simultaneously.
• Strong attention to detail and organizational skills.
• Effective communication and coordination with internal units and external partners.
• Experience with procurement or contract administration is an advantage.

Required skills