Executive Assistant

About the role

This full‑time Executive Assistant position at Mundo Everest is a hybrid role based in Caracas, combining on‑site work with some remote flexibility. You will support executive leadership by managing schedules, coordinating meetings, and handling travel arrangements.

Key responsibilities

• Manage calendars, schedule meetings and organize travel for executives.
• Prepare, track and reconcile expense reports.
• Handle correspondence, draft and review documents, and maintain organized records and files.
• Serve as primary point of contact for internal and external stakeholders, ensuring clear communication and timely follow‑up.
• Support special projects, streamline administrative processes and anticipate executive needs in a fast‑paced environment.

Required profile

• Strong executive administrative support experience, including calendar and travel management.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Strong organizational and time‑management abilities, able to prioritize multiple tasks.
• Previous experience supporting senior leaders; high school diploma required, associate or bachelor’s degree preferred.
• Fluency in Spanish and working proficiency in English are beneficial.

Required skills

• Proficiency with Microsoft Office or Google Workspace.
• Experience creating and reconciling expense reports.
• Document preparation, filing and office coordination.