Senior Operations Executive Assistant

About the role

We are looking for a senior‑level Operations Executive Assistant to own end‑to‑end administrative, field support, billing and executive functions. This proactive problem‑solver will act as a strategic right‑hand to executive leadership and enforce internal controls across multiple departments.

Key responsibilities

• Manage accounts receivable, verify client documentation and follow up on aging balances.
• Maintain field work verification, compliance reporting and audit administrative documentation.
• Oversee payroll administration, timecard verification and HR onboarding logistics.
• Track work orders from assignment to completion, ensuring all documentation is signed and verified.
• Handle inbound leads, qualify prospects and prepare estimate and proposal templates.
• Provide executive support by managing calendars, task priority lists and synthesising multi‑department updates.
• Maintain safety records, incident reports and ensure licenses, certifications and insurance policies are up to date.

Required profile

• Bilingual fluency in English and Spanish (read, write, speak).
• 3+ years senior administrative experience managing business operations, executive support, AR, HR/payroll or office administration.
• Strong proactive ownership with the ability to manage workflows without direct supervision.

What we offer

• Health allowance.
• Retention bonus.
• Performance‑based pay raises (Month 3, Years 1 and 2).