Senior Executive Assistant – Remote Contractor

About the role

NeoWork is seeking a Senior Executive Assistant to support two co‑founders of a professional services firm. The position is fully remote and operates on an independent‑contractor basis, requiring a high degree of autonomy to manage both professional and personal logistics for the executives.

Key responsibilities

• Maintain and coordinate the calendars of two CEOs, integrating meetings, travel, conferences, military commitments, and family obligations.
• Attend key meetings, capture action items, and ensure follow‑up accountability.
• Produce client‑facing deliverables, executive summaries, and structured communications using AI tools.
• Arrange travel logistics, including flights, hotels, conference registrations, and personal schedule management.
• Manage delegated inbox workflows, escalating only critical issues.
• Operate independently with full access to email, calendar, and internal platforms, representing leadership in communications while handling sensitive information.

Required profile

• Proven experience managing executive calendars that blend professional and personal commitments.
• Demonstrated ability to attend meetings, document structured action items, and drive accountability.
• Strong confidentiality practices and comfort handling sensitive business and personal data.
• Self‑starter who can absorb information once and execute without repeated instructions.
• Comfortable in fast‑paced environments and able to identify and escalate only critical blockers.

Required skills

• Proficiency with AI tools such as Claude and ChatGPT for drafting communications and deliverables.

What we offer

• Health insurance for contractors.
• Holiday extra pay and mental‑health days.
• Performance‑based incentives and annual review.
• Opportunities for professional growth and advancement.