Remote Administrative Assistant

About the role

Valatam is seeking a Remote Administrative Assistant to provide day‑to‑day administrative support for its U.S. and Canadian clients. The role is fully remote and requires consistent availability during agreed business hours, with a focus on proactive communication and reliable execution of tasks.

Key responsibilities

• Manage calendars, schedule meetings, and coordinate travel arrangements for senior leaders.
• Handle phone calls with professional etiquette and direct inquiries appropriately.
• Organise files, prepare and update documents, reports, and presentations.
• Perform data entry, record‑keeping, and maintain confidential information.
• Support clients in prioritising tasks and ensuring timely completion of deliverables.

Required profile

• Strong administrative and clerical experience, including calendar management and document organisation.
• Excellent communication and phone etiquette with a courteous, service‑oriented approach.
• Experience supporting senior leadership with scheduling, travel coordination, and handling sensitive information.
• Highly organised, detail‑oriented, with solid time‑management and problem‑solving abilities.
• Fluent in written and spoken English; prior virtual assistant or administrative experience preferred.

Required skills

• Proficiency with email platforms.
• Competence in spreadsheet applications.
• Ability to use word processing software.
• Familiarity with video‑conferencing tools.