Remote Administrative Assistant - Finance Support

About the role

A detail-oriented, proactive Administrative Assistant is sought to support Finance operations. The role covers daily operations such as Accounts Receivable, Accounts Payable, payroll processing and local parafiscal compliance. It is a full-time position with a set schedule defined by the client, and the candidate works remotely.

Key responsibilities

• Support client collections, including payment follow-ups and reminders
• Manage and track accounts receivable (aging reports, overdue balances) and accounts payable
• Prepare and send invoices to clients via internal platforms (e.g. Stripe, Wise, Bill.com)
• Record, classify and reconcile financial transactions in systems such as QuickBooks Online
• Organize, file and maintain administrative and financial documentation
• Support expense tracking, budget monitoring and the preparation of financial and operational reports
• Provide general administrative support to the Administration and Finance team and communicate professionally with clients and vendors
• Assist in processing payroll payments and prepare payroll data, calculations and reviews
• Support payroll compliance with Venezuelan parafiscal obligations, including employee registrations and terminations, monthly payments and required reports

Required profile

• Technical degree or university studies in Administration, Finance, Accounting or a related field (preferably completed)
• Previous administrative or finance-related experience
• Intermediate English (written and verbal)
• Basic knowledge of payroll processes and Venezuelan parafiscal contributions (required)
• Strong organization, attention to detail, effective communication and teamwork, and ability to handle multiple tasks and meet deadlines

Required skills

• Basic Microsoft Office, especially Excel
• Familiarity with QuickBooks Online, Stripe and Bill.com

What we offer

• Fully remote work environment
• Stable, long-term collaboration with clear scope and structured workflows
• Training and onboarding support, and exposure to international teams
• Opportunities for skill development and career growth