Administrative Officer (Head of Administration Unit)

About the role

OCHA, part of the United Nations Secretariat, brings humanitarian actors together to coordinate coherent responses to emergencies. This Administrative Officer (Head of Administration Unit) position is based in the Crisis Response Division in Caracas, Venezuela, and reports to the Head of Office OCHA Venezuela. The post is funded for a finite period of one year.

Key responsibilities

• Human resources: coordinate HR activities such as recruitment, placement, promotion, performance appraisals, job classification reviews, separations and training, define conditions of service and duties, and support staff well-being and security measures.
• Budget and finance: prepare and implement the budget, monitor its implementation against the programme plan, coordinate programme reports, improve budget reporting systems, set accounting and financial controls, and guide colleagues and junior staff.
• General administration: oversee procurement, billing, income collection, travel programme, vendor contract monitoring and evaluation, review office space needs, and manage office technology and equipment.
• Unit management: define roles and responsibilities for team members, encourage professional development and promote a culture of excellence and accountability.

Required profile

• Advanced university degree (Master's or equivalent) in business or public administration, finance, accounting, law or a related field, or a first-level degree plus two years of qualifying experience.
• Minimum of five years of progressively responsible experience in administration, finance, accounting, human resources or a related field.
• Experience with Umoja or similar ERP tools is required; experience managing staff, in a humanitarian context, and in emergency situations is desirable.
• English and Spanish at UN Level III reading, writing and listening, and speaking at UN Level III; Chinese, Russian, Arabic or French at UN Level I is desirable.