Executive Assistant (Remote – Caracas)

About the role

We are seeking a proactive Executive Assistant to support the CEO of an international trading and wholesale distribution company. Working remotely from Caracas, you will act as the CEO’s right hand while also handling commercial operations and order coordination.

Key responsibilities

• Manage the CEO’s calendar, travel, meetings, and daily priorities.
• Prioritize communications, draft correspondence in English and Spanish, and prepare briefing materials.
• Coordinate customer orders from receipt to delivery, monitor status, and liaise with suppliers, warehouses, and logistics partners.
• Prepare quotations, purchase orders, invoices, and assist with import/export documentation.
• Produce Excel reports, dashboards, and operational summaries; maintain CRM and business records.
• Support office administration, special projects, and identify process‑improvement opportunities.

Required profile

• Minimum 5 years experience as an Executive Assistant, Senior Administrative Assistant, Operations Coordinator, or similar.
• Highly organized, detail‑oriented, and able to anticipate needs in a fast‑paced environment.
• Excellent written and verbal communication in English and Spanish.
• Comfortable interacting with international stakeholders and managing confidential information.

Required skills

• Advanced Excel proficiency.
• Experience with CRM systems.