Executive Assistant

About the role

The Executive Assistant will support the leadership team of Orinoco Research in Caracas, providing high‑level administrative assistance and ensuring smooth daily operations. This full‑time, on‑site position requires handling confidential information with professionalism while facilitating executive decision‑making.

Key responsibilities

• Organize and maintain executive calendars, schedule meetings and coordinate travel arrangements.
• Manage internal and external communications, including email and phone correspondence.
• Prepare, review and process expense reports with a high degree of accuracy.
• Handle confidential documents and information, ensuring discretion at all times.
• Support high‑level decision‑making processes by preparing reports and briefing materials.

Required profile

• Proven experience in executive administrative assistance.
• Strong executive support capabilities, including scheduling, prioritising tasks and meeting deadlines.
• Excellent written and verbal communication skills.
• Exceptional organisational and time‑management abilities.
• Professional discretion and ability to handle sensitive information.
• Bachelor’s degree in Business, Administration or a related field is preferred.
• Fluency in Spanish and English is a strong advantage.

Required skills

• Proficiency with office software and tools (e.g., Microsoft Office).
• Experience preparing and managing expense reports.