Administrative & Logistics Assistant (4‑month contract)

About the role

The Administrative & Logistics Assistant will provide operational, logistical and administrative support to the Finance and Logistics Coordinator of a humanitarian organization. The role is based in Caracas/La Guaira, Venezuela, and is a four‑month fixed‑term contract with the possibility of extension.

Key responsibilities

• Upload, verify and maintain administrative and financial documents on the designated cloud platform (e.g., Box).
• Prepare and organise physical and digital files for internal and external audits.
• Assist in petty‑cash tracking, cash reconciliations and audit processes.
• Support payment management, including preparation, execution and follow‑up of cash and bank transactions.
• Record and report donations, supplies and deliveries, ensuring consistency with donor and organisational regulations.
• Coordinate logistics for distribution, reception and storage of materials, as well as local staff transport in Caracas and La Guaira.
• Maintain up‑to‑date inventory records and perform periodic reconciliations with procurement/warehouse teams.
• Support procurement processes for goods and services.

Required profile

• Technical qualification or degree in business administration, logistics, accounting or a related field.
• Minimum two to three years of experience in administrative roles, inventory control, cloud‑platform management or project/donation management.

Required skills

• Box (cloud document management)
• Google Drive (cloud document management)