Administrative Assistant (Entry Level)

About the role

We are looking for an entry‑level Administrative Assistant to support one or more leaders and functional teams. The role provides basic administrative services, ensuring smooth daily operations and effective communication within the office.

Key responsibilities

• Prepare memos, documents, reports, spreadsheets (including charts and graphs) and presentations using a variety of software.
• Collect data, compile information and take meeting minutes.
• Schedule meetings, appointments and maintain calendars using computer applications.
• Answer and screen telephone calls, forward calls and take messages as needed.
• Receive, sort and distribute mail and correspondence.
• Operate standard office equipment such as copy machines and printers.
• Order office supplies and maintain office files.
• Perform other assigned duties to support office operations.

Required profile

• High School Diploma or equivalent.
• Basic knowledge of administrative support tasks.
• Professional written and verbal communication skills.
• Ability to organize, prioritize work and follow instructions.
• Discretion, confidentiality and integrity in handling information.
• Physical ability to sit for long periods, move around the office and use computer equipment.

Required skills

• Microsoft Office suite (Word, Excel, PowerPoint) at a developing level.
• Proficiency with standard office equipment (copy machines, printers, fax).