Administrative Assistant – Caracas

About the role

The International Organization for Migration is seeking an Administrative Assistant to support its Caracas office. The role involves providing comprehensive administrative support to staff and clients while ensuring efficient office operations in a multicultural environment.

Key responsibilities

• Organize and maintain paperwork and electronic files in a systematic manner.
• Prepare, edit and distribute correspondence, reports and presentations using Microsoft Office tools.
• Provide administrative support to staff and clients, handling inquiries and scheduling.
• Assist in coordinating meetings, travel arrangements and logistical needs.
• Ensure confidentiality and accuracy in handling sensitive information.

Required profile

• High school diploma with at least three years of relevant experience, or a bachelor’s degree in business administration (or related field) with one year of experience.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook and email.
• Strong attention to detail and ability to organise documents methodically.
• Discreet, client‑oriented and willing to learn new procedures.
• Experience in an international humanitarian, non‑governmental or governmental setting is an advantage.
• Fluency in English, French and Spanish.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Email management