Administrative Assistant – Caracas

About the role

UNICEF is seeking an Administrative Assistant to support its emergency response operations in Caracas following recent earthquakes. The role provides clerical and logistical support to the programme team, ensuring smooth office functioning and effective coordination with partners.

Key responsibilities

• Provide general administrative support to the emergency response team.
• Manage correspondence, schedule meetings, and maintain filing systems.
• Prepare and process procurement requests and invoices.
• Assist in data entry and reporting for child protection, health, and education activities.
• Coordinate logistics for field visits and distribution of supplies.
• Maintain office supplies and equipment inventory.
• Support communication with government and humanitarian partners.

Required profile

• Completed secondary education or equivalent.
• At least 1‑2 years of office administration experience, preferably in humanitarian or non‑profit settings.
• Strong organizational skills and attention to detail.
• Ability to work under pressure in an emergency context.
• Good written and verbal communication in English; Spanish is an asset.

Required skills