Senior Executive Assistant to the Chief of Mission

About the role

The International Organization for Migration (IOM) is seeking a Senior Executive Assistant to support the Chief of Mission in Caracas. This position plays a pivotal role in ensuring smooth office operations and high‑level administrative support for mission leadership.

Key responsibilities

• Manage and monitor a high volume of complex, confidential correspondence and documentation, ensuring accuracy, prioritisation and proper archiving.
• Serve as the primary reference point for office operations, providing guidance on procedural, administrative and substantive matters.
• Coordinate all travel arrangements for the Chief of Mission, including itineraries, visas, expense claims and logistics.
• Prepare briefing notes, background documents and related materials for meetings and official travels.
• Organise and coordinate internal and external meetings, handling scheduling, invitations and logistical support.
• Monitor the overall function of the IOM Venezuela office, liaising with Country Offices, Headquarters, UN agencies, donors and embassies.

Required profile

• Proven experience in executive assistance or senior administrative support within an international or UN context.
• Demonstrated ability to handle confidential information with discretion.
• Strong organisational and multitasking skills, capable of managing competing priorities.
• Excellent written and verbal communication in English.

Required skills