Project Coordinator / Operations Manager (Remote, Part‑Time to Full‑Time)

About the role

We are seeking a proactive Project Coordinator / Operations Manager to own signage projects from request through quoting, production, installation, and completion. Working remotely on U.S. CST/EST business hours, you will serve as the central hub connecting the business owner, clients, vendors, fabricators, and installers.

Key responsibilities

• Coordinate multiple signage and visual‑production projects simultaneously from initial request through completion.
• Review incoming project requests, gather required information, and move each project forward.
• Manage the quoting process: contact fabrication and installation vendors, request pricing, compare proposals, and prepare quotes for approval.
• Communicate professionally with clients, suppliers, fabricators, installers, and internal stakeholders.
• Build and maintain strong relationships with the vendor and subcontractor network.
• Track project status, deadlines, deliverables, approvals, and outstanding actions.
• Proactively follow up with vendors and stakeholders to prevent delays.
• Maintain the company’s business/project management platform as the central source of project information.

Required profile

• Experience coordinating projects that involve multiple external fabrication and installation partners.
• Strong organizational skills with the ability to manage several projects concurrently.
• Excellent vendor management and follow‑through capabilities.
• Ability to transform informal or complex workflows into repeatable processes using SOPs, templates, and automation.
• Professional communication skills for interacting with clients, suppliers, and internal teams.

Required skills