Executive Administrative Assistant

About the role

We are seeking a highly organized, proactive, and trustworthy Executive Administrative Assistant to provide high‑level support to executive leadership. This position acts as a trusted extension of the executive, managing schedules, communications, travel, documents, and a wide range of priorities while protecting the executive’s time.

Key responsibilities

• Manage and maintain the executive’s daily calendar, appointments, meetings, calls, and priorities, proactively resolving conflicts.
• Act as gatekeeper for the executive’s time, screening and prioritising incoming requests, calls, and communications.
• Draft, organise, and respond to email correspondence, ensuring urgent matters receive immediate attention.
• Prepare agendas, meeting materials, briefing documents, and take notes to track decisions and action items.
• Coordinate business travel, events, and special projects, handling itineraries, reservations, and logistics.
• Maintain organized digital files, shared drives, and cloud‑based documents, ensuring quick retrieval of information.

Required profile

• Discreet, dependable, and technologically fluent with excellent judgment.
• Highly organized, detail‑oriented, and able to work independently without constant direction.

Required skills

• Microsoft PowerPoint for creating polished presentations.
• Cloud‑based document management and digital file organisation.