Remote Bookkeeping & Administrative Assistant

About the role

A professional business services team is looking for a proactive, detail-oriented Bookkeeping & Administrative Assistant to support day-to-day bookkeeping, financial reconciliations and administrative tasks. The position is fully remote and part-time (20 hours per week, Monday to Friday, PST), with clear scope and structured workflows.

Key responsibilities

• Manage day-to-day bookkeeping for assigned clients, including transaction coding, bank and credit card reconciliations, accounts payable and bill processing.
• Maintain accurate, up-to-date financial records in QuickBooks Online and perform month-end bookkeeping.
• Investigate and resolve discrepancies, missing transactions, duplicate entries and other routine bookkeeping issues.
• Review financial records for errors, unusual balances and opportunities for improvement, and organize supporting documentation and client procedures.
• Follow up internally on missing information and escalate complex matters when guidance is needed.
• Track time by client and task, provide administrative support and assist with defined marketing and operational tasks as needed.

Required profile

• Proven bookkeeping experience, including bank and credit card reconciliations, transaction coding and month-end processes.
• Strong knowledge of accrual accounting, accounts payable and general bookkeeping principles.
• Ability to work independently, manage multiple client accounts and meet recurring monthly deadlines.
• Excellent written English and the ability to communicate in English and Spanish.
• Attention to detail, good judgment on what to resolve independently versus escalate, and adaptability to feedback.

Required skills

• QuickBooks Online (QBO)
• Microsoft Excel, including basic formulas and spreadsheet functions
• Plus: experience with Dext or similar document-management software

What we offer

• Fully remote work environment
• Part-time schedule of 20 hours per week, flexible (PST)
• One week of initial training and onboarding support
• Long-term collaboration with international teams and exposure to modern accounting tools