Senior Executive Assistant to the Chief of Mission

About the role

The International Organization for Migration (IOM) is seeking a Senior Executive Assistant to support the Chief of Mission in Caracas. This role provides high‑level administrative support, ensures smooth operation of the office, and acts as a liaison with internal and external partners.

Key responsibilities

• Manage the Chief of Mission’s calendar, travel arrangements, and correspondence.
• Coordinate meetings and events with country‑office units, headquarters, UN agencies, donors, and embassies.
• Prepare, edit, and file reports, briefing notes, and official documents.
• Monitor and follow up on action items, ensuring deadlines are met.
• Maintain confidential files and records in an organized, methodical manner.
• Assist in the preparation of budget and procurement documents as required.
• Provide protocol and etiquette guidance for official visits and ceremonies.

Required profile

• High school diploma with at least seven years of relevant experience, or a Bachelor’s degree in International Relations, Business Administration, Public Relations or a related field with five years of experience.
• Previous experience in an international humanitarian or UN‑related organization is preferred.
• Strong attention to detail, discretion, and a client‑oriented attitude.
• Willingness to learn and adapt to new procedures.

Required skills

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

What we offer

• Opportunity to work with a leading UN migration agency.
• Professional development in a multicultural environment.
• Renewable short‑term contract until December 2026.