Junior Administrative Assistant – Finance Support

About the role

We are seeking a detail‑oriented Junior Administrative Assistant to join our Administration and Finance team. This entry‑level position offers a solid foundation in both administrative and financial operations within a structured corporate environment.

Key responsibilities

• Support client collections, including payment follow‑ups and reminders.
• Manage accounts receivable and accounts payable, monitor aging reports, and help reduce overdue balances.
• Prepare and send invoices using platforms such as Stripe, Wise, and Bill.com.
• Record, classify, and reconcile financial transactions in QuickBooks Online.
• Organize, file, and maintain administrative and financial documentation.
• Assist with expense tracking, budget monitoring, and preparation of financial and operational reports.
• Provide general administrative support to the Administration and Finance team.
• Communicate professionally with clients and vendors.
• Identify opportunities to improve processes.
• Assist in payroll processing, data validation, calculations, and compliance with parafiscal obligations.

Required profile

• Technical degree or university studies in Administration, Finance, Accounting, or related fields (in progress or completed).
• Previous administrative or finance experience is a plus but not required.
• Intermediate English proficiency (written and verbal).
• Strong organizational skills, attention to detail, and ability to meet deadlines.
• Proactive mindset with accountability and time‑management abilities.

Required skills

• QuickBooks Online
• Stripe
• Bill.com
• Microsoft Excel
• Microsoft Office suite
• Basic payroll processing and parafiscal contribution knowledge

What we offer

• Competitive pay in US Dollars.
• Opportunity to work with respected business professionals.
• Encouragement of team input and ideas.
• Multiple payment methods (Zelle, Face Bank, Binance) with bi‑weekly payroll.
• Birthday and work‑anniversary celebrations.
• Access to brand alliances providing extra benefits for freelancers.
• Weekly recreation activities fostering a healthy work environment.