Administrative Assistant (G-5) – Temporary, 6 months, Caracas

About the role

UNICEF is seeking an Administrative Assistant (G‑5) on a six‑month temporary appointment to support its emergency response operations in Caracas, Venezuela. The role will provide essential administrative and secretarial support to the country office team, ensuring smooth coordination of activities related to child protection, health, nutrition and other humanitarian programmes.

Key responsibilities

• Manage correspondence, schedule meetings and maintain filing systems for the country office.
• Prepare and edit reports, briefing notes and presentations for internal and external stakeholders.
• Assist with procurement processes, including tracking orders, invoices and contract documentation.
• Coordinate logistics for field visits, trainings and events, ensuring compliance with UNICEF policies.
• Maintain databases and update records related to programme activities and beneficiaries.
• Provide general office support such as handling phone calls, greeting visitors and managing office supplies.

Required profile

• University degree or equivalent professional experience in administration, business or a related field.
• At least two years of experience in an administrative or secretarial role, preferably within an international or humanitarian organization.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Excellent written and verbal communication in English; knowledge of Spanish is an asset.
• Demonstrated ability to work independently and as part of a multidisciplinary team.

Required skills

• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint).
• Experience with database management and record‑keeping.