Senior Administrator – Office Management & Executive Support

About the role

We are looking for a proactive Senior Administrator to ensure smooth daily operations and provide high‑level support to leadership and internal teams. The role combines document control, stakeholder coordination, and exceptional customer service to keep the business running efficiently.

Key responsibilities

• Provide professional administrative support and act as a primary contact for internal and external stakeholders.
• Manage calendars, appointments, meetings and reminders to optimise time management.
• Coordinate visitor management, maintain logs and appointment records.
• Handle confidential correspondence, emails, calls and documentation with discretion.
• Track incoming and outgoing documents, maintain organized filing and signature files.
• Prepare reports, presentations, memos and other administrative documents within deadlines.
• Coordinate courier services and ensure timely receipt and dispatch of packages.
• Ensure compliance with company policies, quality management systems and document‑control procedures.
• Support HSE initiatives and contribute to a safe workplace.

Required profile

• Bachelor’s degree in Business Administration or a related field.
• Minimum 5 years of professional experience, including at least 3 years in administration, office management or executive support.
• Excellent written and verbal communication skills in English.
• Strong organisational, coordination and document‑management abilities.
• Ability to handle confidential information with professionalism.
• Experience in GCC environments is an advantage.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• SAP (ERP)