Executive Personal Assistant

About the role

We are seeking a highly organized and proactive Executive Personal Assistant to provide comprehensive administrative support to senior leadership. The role demands utmost confidentiality, professionalism, and the ability to manage a fast‑paced executive environment.

Key responsibilities

• Manage and maintain the executive's calendar, appointments, meetings, and reminders.
• Coordinate internal and external communications, including emails, phone calls, correspondence, and visitor management.
• Prepare professional reports, presentations, memos, and business documents with high accuracy.
• Organize and monitor incoming and outgoing documentation, ensuring proper distribution, tracking, filing, and record management.
• Screen calls, manage meeting requests, and handle confidential information with discretion.
• Coordinate travel arrangements, conference calls, and business meetings.
• Monitor correspondence requiring action and follow up to ensure timely responses.
• Maintain visitor logs and support stakeholder interactions while delivering exceptional customer service.
• Ensure compliance with company procedures, quality management systems, and document control requirements.
• Support departmental administration and contribute to HSE initiatives and safety awareness activities.

Required profile

• Bachelor's Degree in Business Administration or a related field.
• Minimum 5 years of professional experience, including at least 3 years in a similar Executive Assistant/Personal Assistant role.
• GCC experience is an advantage.
• Strong calendar management, document control, travel coordination, and administrative support experience.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities, work under pressure, and meet deadlines.
• High level of integrity, discretion, and confidentiality.
• Strong problem‑solving and organizational skills.

Required skills

• SAP (ERP system)