AI‑Native Executive Assistant

About the role

We are looking for an AI‑native Executive Assistant to support a founder who runs two fast‑growing e‑commerce retention agencies. The role blends high‑level executive support with building AI‑driven automation that continuously reduces the workload.

Key responsibilities

• Own calendar and inbox across two companies, triage email and Slack, and provide a clear daily priority list for the founder.
• Convert meeting transcripts (Granola, Fireflies) into actionable Asana tasks, assign owners, and drive them to completion.
• Prepare pre‑call briefs with attendee background, account history, and desired outcomes.
• Retrieve real‑time status from HubSpot, Gmail, Slack, and Fireflies to answer deal‑status questions within minutes.
• Draft correspondence in the founder’s voice (follow‑ups, partner updates, referral intros) and iterate toward independent writing.
• Manage travel, conference logistics, and event planning, creating a standing preferences brief.
• Produce one‑pagers, briefing docs, case studies, and partner assets quickly.
• Design and maintain Claude skills, n8n workflows, and MCP‑connected pipelines to automate recurring tasks such as meeting notes, invoice reconciliation, and reporting pulls.
• Track automation impact in a ledger, measuring hours reclaimed and performance.
• Handle venture‑side administration including entity filings, investor correspondence, document management, and vendor coordination.

Required profile

• At least two years supporting a founder or senior executive, including handling expense reports, visa paperwork, and schedule changes.
• Built an AI‑driven workflow, agent, custom GPT, or n8n automation that is actively used by others.
• Works daily with Claude or an equivalent AI tool.
• Writes English at a native or near‑native level for client, partner, and investor communications.
• Operates during U.S. Eastern business hours.
• Fluent in Asana, HubSpot, Slack, and Google Workspace; can self‑learn n8n and Supabase.
• Manages compensation data, cap‑table documents, contracts, and candidate feedback without prompting.

Required skills

• Claude (or equivalent AI assistant)
• Asana
• HubSpot
• Slack
• Google Workspace
• n8n
• Supabase

What we offer

• Direct, high‑trust partnership with a founder running two companies.
• Full authority over automation design and credit for hours reclaimed.
• Fully remote work with a distributed team across Latin America.
• Front‑row seat inside a top e‑commerce retention agency serving DTC brands with $2M+ annual revenue.