Administrative & Operations Assistant

About the role

We are looking for a proactive Administrative & Operations Assistant to support daily business activities in a fast‑paced remote environment. You will drive operational excellence and help the company grow by managing data, handling administrative tasks, and ensuring smooth communication with clients, vendors, and internal teams.

Key responsibilities

• Provide day‑to‑day administrative support: manage calendars, coordinate meetings, organize emails, and maintain documentation.
• Process and analyze large data sets using Excel, maintain tracking spreadsheets, and generate operational reports.
• Support purchasing, inventory, and workflow management, monitoring project deadlines.
• Enter expenses, invoices, and other financial data in QuickBooks; assist with reconciliations and cost reporting.
• Communicate professionally with customers and vendors via email and phone, tracking requests and follow‑ups.
• Assist with website content updates, marketing material distribution, and product information across digital channels.

Required profile

• Highly organized, detail‑oriented, and able to work independently in a remote setting.
• Fluent in English and Spanish, with strong written and verbal communication skills.
• Experience with Microsoft Excel and QuickBooks.

Required skills

• Advanced Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, filters, etc.).
• QuickBooks data entry and basic accounting functions.

What we offer

• Remote work from anywhere in Venezuela.
• Competitive monthly compensation of USD 800‑850.
• Long‑term growth opportunities within a dynamic staffing solutions company.