Administrative Assistant (AVRR Unit) - Caracas

About the role

IOM, a UN-related organization working on migration, is recruiting an Administrative Assistant for its Assisted Voluntary Return and Reintegration (AVRR) Unit in Caracas. The post is supervised by the Senior Operations Associate and works with units at Headquarters and the Administrative Centres. It is a special short-term vacancy open until 13 March 2027 (renewable), and only local citizens or foreigners with the right of residence and right to work in the country may apply.

Key responsibilities

• Draft routine correspondence and collate tables, reports, presentations, publications and other documentation.
• Receive and screen calls and visitors, answer routine enquiries and refer them to the right contacts or units.
• Enter, retrieve, structure and update information and data, and set up and maintain office files and reference systems.
• Track administrative transactions in the computerized financial, travel and human resources systems.
• Help organize meetings, workshops and events, and arrange travel logistics, transport, accommodation and documents.
• Keep office supplies available and office equipment maintained, and perform other duties as required.

Required profile

• High school diploma with three years of relevant experience, or a bachelor's degree in business administration or a related field with one year of experience.
• Experience providing general administrative and clerical support, organizing meetings and travel, maintaining filing systems and handling confidential information discreetly.
• Fluency in Spanish (oral and written); language proficiency is assessed during selection.
• Values of inclusion, integrity, professionalism, courage and empathy, and core competencies of teamwork, delivering results, managing knowledge, accountability and communication.

Required skills

• Microsoft Office: Word, Excel, PowerPoint, Outlook and e-mail.
• Attention to detail, strong organization and time management, good written and verbal communication.

Applications are submitted only through the IOM e-recruitment system, and offers are subject to funding confirmation.