Remote Maintenance Support Administrator – Latin America

About the role

Chapman Management Group is seeking a highly organized Maintenance Support Administrator based in Latin America to work remotely as an independent contractor. You will provide essential administrative and project‑coordination support to the Director of Maintenance, helping keep property‑wide maintenance initiatives on schedule and within budget.

Key responsibilities

• Assist the Director of Maintenance with daily administrative tasks and project coordination.
• Track maintenance projects across multiple properties, monitoring timelines, budgets, and completion status.
• Coordinate vendor activities: request proposals, follow up on quotes, and manage communications.
• Liaise with Property Support Admins to align on open work orders and project progress.
• Manage and track maintenance‑related budgets and expenses, flagging variances for review.
• Prepare and submit purchase orders for maintenance work.
• Maintain organized records of projects, vendor contracts, and related documentation.
• Support scheduling and tracking of inspections (fire systems, elevators, HVAC, life safety).
• Assist with capital project tracking and reporting.

Required profile

• Prior experience in property maintenance administration, construction coordination, or a related field (preferred).
• Strong organizational abilities and capacity to manage multiple projects simultaneously.
• Excellent written and verbal communication skills in English.
• Ability to work independently and remotely with minimal supervision.

Required skills

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Experience with property management software such as Entrata or similar platforms.

What we offer

• Compensation: $5.00 USD per hour.
• Flexible PTO – use days whenever you choose, with only two mandatory dates.
• Opportunities for career growth within a boutique property‑management firm.