Executive Personal Assistant

About the role

We are seeking an Executive Personal Assistant to support senior leadership at UCC Holding in Caracas. This full‑time, on‑site position provides comprehensive administrative support to ensure the executive’s day runs smoothly.

Key responsibilities

• Manage and optimise the executive’s calendar, schedule meetings across time zones and coordinate travel arrangements.
• Prepare correspondence, presentations, reports and meeting materials.
• Organise events, appointments and maintain both digital and physical filing systems.
• Handle incoming calls, emails and inquiries with discretion, acting as a primary communication point.
• Process expense reports, track action items and follow‑up on pending tasks.
• Anticipate the executive’s needs and proactively support day‑to‑day operations.

Required profile

• Proven experience as an Executive or Senior Personal Assistant handling confidential information.
• Excellent written and verbal communication skills, able to interact at all organisational levels.
• Strong organisational, time‑management and prioritisation abilities.
• High level of discretion, professionalism and integrity.
• Relevant diploma or degree in Business Administration, Office Management or related field.
• Fluency in English; additional language skills are a plus.

Required skills

• Advanced proficiency in Microsoft Outlook, Word, Excel and PowerPoint.
• Familiarity with digital collaboration tools for document sharing and scheduling.