Administrative & Operations Assistant

About the role

We are looking for a proactive Administrative & Operations Assistant to support daily business activities in a fast‑paced remote environment. You will ensure operational excellence by managing data, handling administrative tasks, and supporting financial processes.

Key responsibilities

• Provide day‑to‑day administrative support: manage calendars, coordinate meetings, organize emails, and maintain documentation.
• Process and analyze large data sets using advanced Excel functions; maintain operational tracking spreadsheets and reports.
• Enter and reconcile financial information in QuickBooks, handle invoices, expenses, and support cost‑tracking activities.
• Communicate professionally with customers and vendors via email and phone, track requests, and ensure timely follow‑up.
• Assist with website content updates, create marketing materials, and maintain product/inventory information across digital channels.

Required profile

• Highly organized, detail‑oriented, and able to work independently in a remote setting.
• Strong Excel proficiency (pivot tables, VLOOKUP/XLOOKUP, filters, etc.).
• Previous experience with QuickBooks.
• Fluent in English and Spanish for professional communication.

Required skills

• Microsoft Excel (advanced)
• QuickBooks

What we offer

• Competitive monthly compensation (USD 800‑850).
• Fully remote work with long‑term growth opportunities.
• Collaborative team environment focused on operational excellence.