Administrative Assistant (G-5) – Temporary, 6 months – Caracas

About the role

The Administrative Assistant (G‑5) will support UNICEF’s emergency response operations in Caracas for a six‑month temporary appointment. Working within the Programme and Operations team, the incumbent will provide day‑to‑day administrative support to ensure smooth coordination of activities related to the recent earthquake response.

Key responsibilities

• Manage incoming and outgoing correspondence, including email, letters and official documents.
• Maintain filing systems, databases and records in accordance with UNICEF policies.
• Schedule meetings, prepare agendas and take minutes for internal and partner briefings.
• Assist with procurement and logistics documentation for emergency supplies.
• Support the preparation of reports, presentations and briefing notes.
• Coordinate travel arrangements and accommodation for staff and visitors.
• Provide logistical support for field visits and monitoring missions.

Required profile

Required skills

What we offer

• A diverse and inclusive work environment within a leading global humanitarian organization.
• Opportunities for professional and personal development.
• Contribution to a high‑impact emergency response that directly benefits children and families.