Operations Assistant – Recruiting & Project Support (English Speaking)

About the role

You will work directly with the founder to support recruiting and day‑to‑day business operations. Recruiting will be a major initial focus, but responsibilities will shift to project coordination, proofreading, data entry, backlink outreach and other administrative support as business needs change.

Key responsibilities

• Provide day‑to‑day administrative and assistant support to the founder and the ReadyChatAI team.
• Manage the hiring pipeline: post openings, source candidates, review applications, conduct initial screenings, schedule interviews and follow up on next steps.
• Attend meetings, capture decisions and action items, confirm owners and deadlines, and ensure follow‑up.
• Support project management by organizing tasks, tracking deadlines, updating project tools and reporting blockers.
• Proofread emails, documents and marketing content for grammar, clarity and accuracy.
• Conduct backlink research and outreach, maintaining records of contacts and follow‑ups.
• Enter, update and verify data in spreadsheets and internal systems, and keep documents organized.
• Assist with onboarding, off‑boarding and routine HR administration for employees and contractors.

Required profile

• Fluent in English and Spanish, with strong written English for professional correspondence and proofreading.
• Previous experience in administrative, recruiting, HR support or project coordination roles.
• Strong organizational skills and reliable follow‑through across multiple tasks and deadlines.
• High accuracy and attention to detail when proofreading, entering data and handling documentation.
• Sound judgment, initiative and discretion when handling confidential information.
• Ability to work independently in a remote environment and communicate progress promptly.

Required skills

• Google Workspace
• Microsoft Office and spreadsheets
• Project management tools (e.g., Asana, Trello)
• Applicant tracking systems