Virtual Event Admin

About the role

Join a fast‑paced boutique agency that supports small businesses across the US, UK, Canada and Australia. As a Virtual Event Admin you will own the end‑to‑end event pipeline, ensuring every client experience runs smoothly from inquiry to invoice.

Key responsibilities

• Handle incoming event inquiries, prepare quotes and proposals, send contracts and issue invoices.
• Serve as the primary point of contact for clients throughout the event lifecycle.
• Coordinate logistics with vendors, venues, contractors and internal teams, confirming timelines and deliverables.
• Create and maintain detailed event timelines and run‑of‑show documents for all stakeholders.
• Keep the CRM up‑to‑date with leads, pipelines, client records and post‑event follow‑ups.

Required profile

• Strong administrative foundation with experience in calendar, inbox, document, contract and invoice management.
• Proven ability to coordinate logistics across multiple vendors and stakeholders.
• Proactive, detail‑obsessed and comfortable turning ambiguous situations into structured processes.
• Warm, professional, client‑ready attitude with ownership of mistakes and rapid problem‑solving.
• Minimum 1 year of end‑to‑end event coordination or administration experience.
• 2+ years of client work with US, UK, Canada or Australia based customers.
• Fluent written and spoken English.
• Reliable high‑speed internet and a computer meeting the specified specs.

Required skills

• Proficiency with CRM platforms.
• Experience using event management tools.

What we offer

• Remote full‑time position with flexible hours.
• Opportunity to work with a dynamic, values‑driven team.