Logistics Coordinator, Advisor Partnerships

About the role

The Logistics Coordinator, Advisor Partnerships supports UJV’s growth by handling the logistical details behind industry events, familiarisation (FAM) trips and client‑facing initiatives. Working closely with the Head of Business Development and senior directors, the coordinator ensures smooth execution of all activities that strengthen relationships with luxury travel advisors.

Key responsibilities

• Organise company participation in networking events, trade shows and conferences, managing invitations, RSVPs, registrations and event materials.
• Develop detailed FAM‑trip itineraries (flights, accommodation, transport, activities) using FamGuru and conduct post‑trip follow‑up.
• Maintain accurate records of client information, bookings, invoices and financial transactions related to events.
• Support client gifting, year‑end gift purchasing and webinar preparation (registration, Zoom setup, materials).
• Collaborate on special projects, assist with override tracking, reporting and invoice management.
• Generate production reports from Tableau and other platforms for account reviews and client meetings.

Required profile

• 2–4 years of experience in coordination, logistics, events or a similar role.
• Experience in hospitality, travel or business‑development support is a plus.
• Strong organisational skills and attention to detail.

Required skills

• FamGuru (itinerary management tool)
• Tableau (reporting and data visualisation)
• Zoom (webinar platform)