Administrator – Office Operations & Support

About the role

We are seeking a highly organized and proactive Administrator to support the efficient day‑to‑day operations of our department. The role involves providing administrative assistance to senior leadership and staff, coordinating office activities, and ensuring smooth communication and workflow across the organization.

Key responsibilities

• Coordinate and support daily administrative operations and departmental activities.
• Answer and direct phone calls, respond to inquiries, and provide administrative assistance as required.
• Maintain office supplies, equipment, and inventory while coordinating procurement and replenishment activities.
• Organize and schedule meetings, interviews, conferences, training sessions, and other office events.
• Provide administrative support to senior management, business leaders, and executive teams.
• Prepare meeting agendas, record minutes, track action items, and ensure timely distribution of meeting documentation.
• Assist in the preparation and dissemination of leadership reports, updates, presentations, and business communications.
• Prepare, edit, and maintain correspondence, reports, presentations, and other administrative documents.
• Coordinate new employee orientation activities, training schedules, and resource distribution.
• Maintain policy manuals, procedures, and administrative records, ensuring accuracy and compliance.
• Ensure efficient document control and record‑keeping practices.
• Support HSE initiatives and contribute to maintaining a safe and compliant workplace.

Required profile

• Bachelor's Degree in Business Administration or a related field.
• Minimum 5 years of overall professional experience.
• At least 3 years of relevant experience in administration, office coordination, or administrative support roles.
• Excellent communication skills in English, both written and verbal.
• Strong organizational, planning, multitasking, and problem‑solving abilities.
• High attention to detail and ability to manage multiple priorities effectively.

Required skills

• Advanced proficiency in Microsoft Excel.
• Advanced proficiency in Microsoft Word.
• Advanced proficiency in Microsoft PowerPoint.
• ERP knowledge, preferably SAP.