Administrative Assistant (G3)

About the role

The International Organization for Migration (IOM) is seeking an Administrative Assistant (G3) to provide comprehensive office support at its Caracas office. This short‑term position runs until 31 December 2026 and contributes to IOM’s mission of promoting humane and orderly migration.

Key responsibilities

• Provide general administrative and clerical support in a busy office environment.
• Organise meetings, coordinate travel arrangements and manage related logistics.
• Maintain and update filing systems, ensuring accurate record keeping.
• Assist with the preparation of documents, reports and correspondence.
• Support the procurement of office supplies and equipment as needed.

Required profile

• High school diploma with at least three years of relevant administrative experience, or a bachelor’s degree in business administration or a related field with one year of relevant experience.
• Demonstrated experience in providing general administrative and clerical support.
• Proven ability to organise meetings, travel and logistical arrangements.
• Strong attention to detail and ability to maintain filing systems.

Required skills